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undefined undefined October 27th, 2022

The CGHero Managed Project Process

Find out more about CGHero’s ground-breaking outsourcing approach in our guide on how our project management team works with freelancers to create games environments, custom 3D characters and more.

  The header image used for this article was provided by Filippo. View here

How does the Future of Outsourcing work?

If you’re looking at creating a hyper realistic Unreal Engine 3D environment, or want to create a super stylized game level, or need a fully rigged, modelled and textured custom character - you may be wondering where to start.

With our intuitive project management system and an experience internal development team, CGHero can deliver amazing results. Working with Our army of over 6000 industry pros from across the globe, we can bring the future of outsourcing to your project.

So, if you want to bring your vision to life, look no further. Read more about our approach below.

Credit: Filippo

The CGHero Managed Project Process

Stage 01: Brief Received

We receive the brief, and begin an initial search of our vetted Heroes. We take into consideration budget, required skillset and the level of quality.

Our internal Production team will carefully derive what specific skillsets are needed for your project. Whether the brief requires an environment artist, a coder, an Unreal Engine technician, or a rigging specialist - we’ll find them.

Once all artists have been assembled, if required, NDAs will be signed.

Stage 02: Milestones Set

The project will be uploaded to CGHero, and broken down into achievable milestones. This benefits all parties involved, as artists will be paid incrementally for each completed task, and clients will get a closer insight into their project’s progress.

Each milestone is assigned a deadline date to keep track of how the project is running. Other artists on the project can see the progress of their other teammates, which we find encourages speed, communication and quality.

Stage 03: Source Control

We work with a client to decide on their preferred source control method. This could be Plastic, Perforce or GitHub. Alternatively, we’re open to learning your preferred choice of source control.

If you don’t have a preference, we’ll use Plastic. The friendly UI, easy to navigate interface and transparency provided make it straightforward and easy for complete beginners to the software to pick up and use immediately. Plastic is ideal for most CGHero projects, with a small-but-mighty repo system that optimizes, condenses and displays work for easy assessment and viewing.

Perforce is the often the source control of choice for AAA studios and larger clients. This is a powerful, highly scalable tool, with a special focus on game development commit systems. In fact, Perforce was specifically built to scale, and can manage hundreds of terabytes of data in a single repo.

Our internal production team have experience using all major source control systems, so your project is in good hands, regardless of your choice of application.

Stage 04: Project Enters Production

Using Source Control, project managers closely monitor the progress of a project.

Most project management tools function in a similar way. Artists provide visual updates through images and videos, and producers directly comment on each asset. Once the asset is at the desired standard, the milestone is signed off on the site, the artist begins working on the next task.

Standards are defined by style guides and producers’ previous industry experience. With backgrounds in CGI and games development, their strong artistic vision is invaluable when it comes to assessing each Hero’s submissions. If you have specific requirements, our team will scrutinize assets to your needs. This might be precise polycount, or a hand-painted matte texturing style. As long as it is outlined clearly in the brief - we’ve got your back.

Consistent feedback loops are integrated into our workflow to uphold the CGHero standard. Timely delivery and great quality are our priorities for each project; we pride ourselves on great communication. To prevent misunderstandings or miscommunications, we’ll keep in touch and converse with you to fully understand each of your needs and requirements.

We’ll relay your criteria clearly to our Heroes. From there, we’ll keep you updated every step of the way, through Discord, Slack, Teams or Skype - or whatever else you prefer.

Stage 05: Payment

Payments are tied to milestones and tasks. As each submission reaches your required standard, we mark the task as complete on the site, and funds are released to the artist.

On the rare occasion that an artist doesn’t fulfil their responsibilities, we have several solutions built into our infrastructure.

  • If the artist has completed some work, they will be paid a partial sum, and an alternative artist will be brought in to take over.
  • If the artist has not completed any work at all, the task will be cancelled and an alternative artist will be onboarded to the task, at no extra cost to the client.
  • On the other hand, if work has been completed to the brief’s standards at the time of submission, but requirements/details change after the prop has been completed, the artist will still be paid the full amount.

We always pay our artists if they have done the work asked of them, to the quality stated. Likewise, clients are never expected to pay for subpar or incomplete work.

Our project management process.

Get A Managed Project Quote Today

Our unique approach means artists work on rewarding, satisfying projects, and our clients always receive a successful, high-quality result. We’re a friendly bunch, so don’t hesitate to get in touch.

Reach out to our sales team for a quote to work with the future of outsourcing today.

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